Background checks with social security numbers
Service : Background Screening. Roosevelt the previous year. The numbers were implemented to track participation in the new Social Security program, which was designed to pay retired workers age 65 and older a continuing income after retirement.
In recent years, the U. This white paper will familiarize employers with the structure of the SSN; describe the recent changes to the SSN assignment process; clarify the types of SSN checks available to employers and detail the levels of information those checks provide; and explore recent trends in how SSNs may be used in the employment process. Each state and territory was assigned unique numbers, with the exception of the area numbers , and —, which were never used.
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For example, in Kansas, the assigned area numbers were — For Vermont, the assigned area numbers were — While a group number may theoretically be any two-digit number from 01 to 99, only certain combinations were issued in each state. Familiarity with the patterns established for key states can again help employers recognize possible inaccuracies. Any combination of numbers, except , is potentially valid. In light of the growing sophistication of identity theft, the randomization process helps to protect the integrity of SSNs against fraud, misuse and theft.
The previous assignment process also limited how many SSNs were available in each state. Although the SSA does recognize that all available number combinations eventually will be exhausted, the new process allows for an increased supply of unique nine-digit combinations. SSN randomization affects adults who are new U. Circumstances that may warrant a new SSN include: sequential numbers assigned to members of the same family are causing problems; more than one person is using the same number; an individual has religious or cultural objections to certain numbers or digits in the original number; a victim of identity theft continues to be disadvantaged by using the original number; or an individual is in a situation of harassment, abuse or life endangerment including domestic violence.
Area Numbers — Randomization eliminated the geographical significance of the area number the first three digits of the SSN.
However, randomized SSNs still prohibit the use of area numbers , and — Group Numbers — These two-digit number combinations are now entirely randomized, to include all number combinations except for The significance of the highest group number the fourth and fifth digits of the SSN for validation purposes was eliminated.
Serial Numbers — As in the previous assignment process, any combination of four digits, except , is potentially valid.
And E-Verify, the free Internet-based system that compares information on a Form I-9 to Department of Homeland Security and SSA databases, can only be used to verify the employment eligibility of new hires — not applicants. To assist employers in the background screening process, BIG offers the following three options that can be performed on a pre-hire basis for checking SSN information.
Because of the sensitive nature of Social Security numbers, it is very important that you have a process for protecting and, when necessary, disposing of this information. Documents containing this information should be segregated from less sensitive paperwork and access to these documents should be granted only on a "need to have" basis. For example, you may wish to restrict access to these documents to senior human resources workers.
Meanwhile, hiring managers and administrative staff who may request and collect these documents should be provided with the process for keeping them secure until they are turned over to human resources.
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In addition, there should also be a process for destroying documents with sensitive employee information after it is no longer necessary to keep these documents on file. Lainie Petersen is a full-time freelance writer living in Chicago. She has written on part-time, full-time and freelance employment for a variety of online and offline publications.
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She holds a master's degree in library and information science from Dominican University. Skip to main content. Tip State and local labor laws may place restrictions on the types of information that you can ask for on a job application.
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References 2 Findlaw. Resources 1 Abika: Background Check. About the Author Lainie Petersen is a full-time freelance writer living in Chicago.
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